Update ohw23 info with text from application form

Author: emiliom

ohw23/applicants.md

@@ -7,7 +7,7 @@ permalink: applicant-info.html
 
 # Information for OHW23 Applicants
 
-OceanHackWeek 2023 is a hands-on, interactive hybrid in-person and virtual workshop focused on data science in oceanography and fisheries that will be held on **August 7-11, 2023**. Join us for five days of tutorials, data exploration, software development and community networking!
+OceanHackWeek 2023 (OHW23) is a hands-on, interactive hybrid in-person and virtual workshop focused on data science in oceanography and fisheries that will be held on **August 7-11, 2023**. Join us for five days of tutorials, data exploration, software development and community networking!
 
 ```{admonition} Applications for OHW23 are now open!
 :class: important
@@ -17,9 +17,7 @@ Applications opened on May 8.
 Accepted applicants will be notified no later than June 23, 2023.
 ```
 
-The **in-person** event will take place at the [University of Washington](http://www.washington.edu), in Seattle, Washington (US PDT, UTC-7), as an all-day workshop (approximately 9am - 5pm). We expect to accommodate approximately 20-25 participants.
-
-For the **virtual event**, formal daily activities will take place over a period of up to 3 hours per day. These activities include recorded tutorials with interactive discussions and project check-in with the entire group, but exclude actual project time. While plans are still tentative, we expect to hold these sessions in at least two time zones, likely USA PDT (UTC-7) and Australian EST (UTC+10).
+**See the [main OHW23 page](index) for information about each OHW23 event: virtual, in-person in the US and in-person in Australia.**
 
 Please see the FAQs below for answers to common questions.
 For additional questions, please post in our [discussions on Github](https://github.com/orgs/oceanhackweek/discussions/categories/q-a) or email 

ohw23/index.md

@@ -1,7 +1,11 @@
 # OceanHackWeek 2023 (OHW23)
 
-OceanHackWeek 2023 (OHW23) will be held on **August 7-11, 2023** as a hybrid in-person and virtual, online event. The in-person event will take place at the [University of Washington](http://www.washington.edu), in Seattle, Washington (US PDT, UTC-7), as an all-day workshop (approximately 9am - 5pm). For the virtual event, formal daily activities will take place over a period of up to 3 hours per day. 
-We expect to hold these sessions in at least two time zones, likely USA PDT (UTC-7) and Australian EST (UTC+10). 
+OceanHackWeek 2023 (OHW23) will take a **hybrid** form consisting of a virtual event, an in-person event in Seattle, US, and an in-person event in Western Australia (location TBD). It will take place on:
+
+- **August 7-11**, for the [virtual event](#the-virtual-event) and the [in-person event in Seattle, US](#us-in-person-event).
+- **August 8-12**, for the [in-person event in Western Australia](#australia-in-person-event).
+
+The OceanHackWeek program consists of hands-on tutorials, visual presentations, and collaborative hack projects throughout a 5-day period. The in-person event will be connected closely with the virtual event.
 
 ```{image} ../assets/images/ohw_hacking/ohw19-hacking.JPG
 :alt: OHW19 in person, hacking
@@ -32,14 +36,30 @@ Find password on Slack channel #ohw22_general!
 
 ## A hybrid in-person and virtual event
 
-In-person and virtual participants will have access to the same online resources and common communication channels, and will be encouraged to engage with one another.
+In-person and virtual participants in this hybrid event will have access to the same online resources and common communication channels. We will facilitate engagement with one another in projects and in helping each other regardless of participation modality.
+
+### The virtual event
+We currently plan for the structured activity time for the Virtual Event to take place 9am - 12pm US Pacific Time / UTC-7 (subject to small change depending on location of virtual participants, but will be around business hours for time zones in the Americas). This will include all interactive OHW23 tutorials delivered in real time, project collaboration, and other OHW-wide community building activities. The tutorials will be recorded and posted soon after the presentation.
 
 ```{image} ../assets/images/ohw_hacking/ohw21-slack.png
 :alt: OHW21 Slack exchanges
 :width: 220px
 :align: right
 ```
-The virtual event will take place through synchronous 3-hour periods per day and asynchronous collaboration. It will include all interactive OHW23 tutorials delivered in real time, project brainstorming, and other OHW-wide community building activities. Tutorials will be recorded and posted after the presentation.
+
+There will also be optional facilitated contact hours provisionally from 8am - 9am, 12pm - 1pm and between 4pm - 8pm US Pacific Time, to accommodate different time zones. These hours will be focused on project work and facilitation.
+
+Individual participation for project work outside of these hours is strongly encouraged.
+
+### US in-person event
+We expect to accomodate approximately 20-25 participants at the [University of Washington](http://www.washington.edu/), in Seattle, Washington. The event will be all day (approximately 9am - 6pm PT) for the 5-day period.
+
+We are hoping to be able to offer financial assistance to offset travel, lodging and meal costs during OceanHackWeek, but cannot guarantee assistance at this moment.
+
+### Australia in-person event
+The event will be all day (approximately 8am - 5pm AWST / UTC+8) for the 5-day period, and will take place on days that coincide with the virtual and US in-person events -- Tuesday Aug. 8 - Saturday Aug 12, local AWST time. It will be held in Western Australia (location TBD).
+
+We are hoping to be able to offer financial assistance to offset travel, lodging and meal costs during OceanHackWeek, but cannot guarantee assistance at this moment.
 
 
 ## OHW23 Sponsors