Final tweaks for an OHW23 draft ready for review

Author: emiliom

index.md

@@ -9,7 +9,7 @@ description: OceanHackWeek home
 ```{admonition} OceanHackWeek 2023 will be on August 7 - 11!
 :class: important
 
-We are making plans for OceanHackWeek 2023. It will be a hybrid event with an in-person gathering at the University of Washington in Seattle; a larger, global virtual event; and maybe a small Australian gathering. Visit the [OHW23 event web site](ohw23/index) for more information,
+OceanHackWeek 2023 will be a hybrid event with an in-person gathering at the University of Washington in Seattle; a larger, global virtual event; and maybe a small Australian gathering. Visit the [OHW23 event web site](ohw23/index) for more information,
 including updates about when applications will open!
 ```
 

ohw23/applicants.md

@@ -18,7 +18,7 @@ starting around May 8, 2023.**
 
 The **in-person** event will take place at the [University of Washington](http://www.washington.edu), in Seattle, Washington (US PDT, UTC-7), as an all-day workshop (approximately 9am - 5pm). We expect to accommodate approximately 20-25 participants.
 
-For the **virtual event**, formal daily activities will take place over a period of up to 3 hours per day. These activities include recorded tutorials with interactive discussions and project check-in with the entire group, but exclude actual project time. While plans are still tentative, we expect to hold these sessions in at least two time zones, USA EDT (UTC-4) and Australian EST (UTC+10).
+For the **virtual event**, formal daily activities will take place over a period of up to 3 hours per day. These activities include recorded tutorials with interactive discussions and project check-in with the entire group, but exclude actual project time. While plans are still tentative, we expect to hold these sessions in at least two time zones, likely USA PDT (UTC-7) and Australian EST (UTC+10).
 
 Please see the FAQs below for answers to common questions.
 For additional questions, please post in our [discussions on Github](https://github.com/orgs/oceanhackweek/discussions/categories/q-a) or email 
@@ -103,14 +103,13 @@ so please mention if you are interested in participating.
 
 ### Q: I work in a non-US institution / organization / company. Can I apply?
 
-Yes, we welcome applications from abroad for the *virtual* event. 
-Due to COVID-19 concerns, the *in-person* event will be limited to vaccinated US residents.
+Yes, we welcome applications from abroad for both the in-person and virtual events.
 
 ### Q: I was a participant in previous OceanHackWeek. Can I apply again?
 
 Yes, we welcome applications from previous participants,
 but priority will be given to new applicants.
-If you are interested in being a TA (teaching assistant) during the hackweek,
+If you are interested in assisting as a project or tutorial helper during the hackweek,
 please mention that in the application.
 
 ### Q: Am I supposed to participate in all tutorials and presentations?

ohw23/index.md

@@ -1,6 +1,7 @@
 # OceanHackWeek 2023 (OHW23)
 
-OceanHackWeek 2023 (OHW23) is a hands-on, interactive workshop focused on data science in oceanography and fisheries. It will take place on **August 7-11, 2023** as a hybrid in-person and virtual, online event. The in-person event will take place at the [University of Washington](http://www.washington.edu), in Seattle, Washington (US PDT, UTC-7), as an all-day workshop (approximately 9am - 5pm). For the virtual event, formal daily activities will take place over a period of up to 3 hours per day. We expect to hold these sessions in at least two time zones, USA EDT (UTC-4) and probably Australian EST (UTC+10). 
+OceanHackWeek 2023 (OHW23) will be held on **August 7-11, 2023** as a hybrid in-person and virtual, online event. The in-person event will take place at the [University of Washington](http://www.washington.edu), in Seattle, Washington (US PDT, UTC-7), as an all-day workshop (approximately 9am - 5pm). For the virtual event, formal daily activities will take place over a period of up to 3 hours per day. 
+We expect to hold these sessions in at least two time zones, likely USA PDT (UTC-7) and Australian EST (UTC+10). 
 
 ```{image} ../assets/images/ohw_hacking/ohw19-hacking.JPG
 :alt: OHW19 in person, hacking
@@ -12,6 +13,12 @@ Join us for five days of hands-on tutorials, data exploration, software developm
 
 See the [OHW21 program](https://oceanhackweek.org/ohw-resources) (a hybrid event) to get a better sense of the usual activities and how they're organized.
 
+```{admonition} Applications will open around May 8, 2023
+:class: important
+
+Please come back in early May for updates. **We plan to open applications
+starting around May 8, 2023.** See the [Information for Applicants page](./applicants).
+```
 
 <!---
 :::{admonition} Join us at OceanHackWeek 2022!
@@ -33,7 +40,7 @@ In-person and virtual participants will have access to the same online resources
 :width: 220px
 :align: right
 ```
-The virtual event will take place through synchronous 3-hour periods per day and asynchronous collaboration. It will include all interactive OHW23 tutorials delivered in real time, project brainstorming, and other OHW-wide community building activities. The tutorials will be recorded and posted after the presentation. The exact hours of this global event are still being finalized, but we anticipate the activity time to be structured around the US Pacific Time (UTC-7) this year.
+The virtual event will take place through synchronous 3-hour periods per day and asynchronous collaboration. It will include all interactive OHW23 tutorials delivered in real time, project brainstorming, and other OHW-wide community building activities. Tutorials will be recorded and posted after the presentation.
 
 
 ## OHW23 Sponsors