US-RSE Organizational Membership – CU Anschutz Governance

This repository documents how the CU Anschutz Department of Biomedical Informatics (DBMI) participates in the US-RSE organizational membership program and coordinates its internal benefits and responsibilities.

Table of contents

• Membership Summary
• Roles and responsibilities
• Coordination workflow
• Job board post allocation
• Conference attendance slots
• Reference links

Membership Summary

• What: DBMI financially supports the US-RSE organizational membership program for Software Engineering Team (SET) members and receives the associated benefits.
• Why: US-RSE focuses on Research Software Engineering and offers SET members career development, access to a national talent network, visibility for DBMI, and opportunities to invite speakers for seminars or educational series.
• When: Memberships follow the calendar year (January–December). Renewals generally start in October; new memberships purchased later in the year may receive prorated pricing.
• Who: Membership covers DBMI; administration handles payments and supporting faculty provide guidance. A SET member coordinates the program with input from the supporting faculty, SET members, and DBMI administration.

Roles and responsibilities

• Org membership coordinator (SET): Maintains primary contact with US-RSE (currently via sandra@us-rse.org). Coordinates renewals, keeps this repository updated, and shares updates with SET, faculty, and administration.
• Supporting faculty: Offer guidance on priorities, questions for the US-RSE executive board, and conference attendee nominations.
• DBMI administration: Provides financial processing and logistical support.
• Repository contributors: Keep this repository current with high-level governance guidance while detailed coordination artifacts live in the stakeholder-only workspace.

Coordination workflow

1. Membership renewals (October): Coordinator hosts a short meeting and asynchronous follow-up with SET, supporting faculty, and administration to confirm renewal status, funding source, and planned benefits.
2. Executive board meetings (quarterly):
   • Before each meeting, coordinator gathers interests or questions from supporting faculty.
   • After each meeting, coordinator distributes notes through the stakeholder-only channels (e.g., the internal shared drive) and shares action items through those same channels.
3. Ongoing communication: Maintain decision logs, rationales, and follow-ups within the stakeholder-only workspace so sensitive information stays private.

Job board post allocation

• Highlight relevant US-RSE job board postings for DBMI roles.
• Prioritize requests on a first-come, first-served basis with a rotation preference for requesters who have not posted in the prior six months.
• Document each request, outcome, and rationale in an issue titled Job board request – <role> to maintain transparency.

Conference attendance slots

• Determine candidates for free annual US-RSE conference registrations by summer (conference typically in fall).
• Coordinator solicits input from supporting faculty, confirms interest from nominees, and obtains registration access from US-RSE.
• Maintain the attendee roster within the stakeholder-only workspace while documenting the high-level process in this repository.

Reference links

• US-RSE Organizational Membership program
• US-RSE Jobs board